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Structured Workplace Learning Recognition (SWLR): Information for Students

The content of this page is available as a downloadable fact sheet:
Student Fact Sheet (pdf - 906.5kb) (March 2018)

What is structured workplace learning (SWL) for students?

Structured workplace learning (SWL) provides an opportunity for students to apply the skills and knowledge they have learnt in their VCE VET program within an appropriately matched workplace.

The learning experiences help students to relate the theoretical information to a real world work context and develop their employability skills.

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How is structured workplace learning recognised?

A student can gain credit towards the VCE or VCAL by successfully participating in SWL and completing the workplace reflections.

Workplace reflections are recorded in a Workplace Learning Record (WLR). A WLR must be completed by a student to be eligible for a SWLR credit. It is the responsibility of the student to maintain the WLR.

Close up of electrician's wire striping pliers, coloured electrical wiring and connectors

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How does a student achieve a credit?

To achieve a credit in SWLR, a student must:

  • be enrolled in a minimum of 180 hours in a VET program
  • complete a minimum of 10 days full-time equivalent work placement
  • complete all three sections of the WLR:
    • complete the responses for a minimum of six units of competency (UoC) in Section 2
    • ensure that at least one UoC is a Work, Health and Safety unit
    • submit a completed WLR for assessment.

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What types of information can be recorded in a WLR?

The WLR has three sections:

  1. a learner profile
  2. VET units of competency learnings in the workplace
  3. student post-placement reflection.

The WLR evidence can be drawn from:

  • observations at the workplace
  • activities and tasks undertaken at the workplace
  • learning from discussions with staff at the workplace
  • workplace documents prepared or used to support workplace activities
  • photos/videos of equipment/processes/workplace activities.

Note: the use of any workplace material should be discussed with the employer or workplace supervisor.

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What is the responsibility of the school?

The school will assign a staff member to students undertaking SWL. The staff member will:

  • guide and support the student as they complete the SWL program
  • visit or make contact with the student at the workplace
  • guide and support the student to complete all three sections in the WLR
  • assess a completed WLR
  • check that a student is enrolled in a minimum of 180 nominal hours in the VET program
  • check that a student has completed 10 days full-time equivalent at the workplace.

Assessment can occur at any time and students may provide additional evidence or reflections to the satisfaction of the assessing staff member.

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How is the SWLR program recognised?

When the staff member has assessed a student’s SWL program, the staff member will complete and sign the SWL Recognition Assessment Record and provide it to the school VASS administrator for result entry.

  • a student will receive a Satisfactory (S) or a Not Satisfactory result (N) for units undertaken in the SWLR program
  • a student can gain a maximum of 4 units of credit for SWLR
  • a typical SWL program for a student will be one credit per year
  • credit is available at VCE Units 1and 2 level only and for all three levels of VCAL as general credits.
Five young people in various job roles inluding farm-hand, secretary, wood-worker, make-up artist and musician

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Workplace Learning Records are available for the following VCE VET Programs

VCE VET Agriculture

  • AHC20116 Certificate II in Agriculture
  • AHC20416 Certificate II in Horticulture

VCE VET Animal Studies

  • ACM20117 Certificate II in Animal Studies

VCE VET Applied Fashion Design and Technology

  • MST20616 Certificate II in Applied Fashion Design and Technology

VCE VET Automotive

  • AUR20716 Certificate II in Automotive Vocational Preparation

VCE VET Building and Construction

  • 22338VIC Certificate II in Building and Construction

VCE VET Business

  • BSB20115 Certificate II in Business

VCE VET Community Services

  • CHC32015 Certificate III in Community Services
  • CHC30113 Certificate III in Early Childhood Education and Care

VCE VET Creative and Digital Media

  • CUA31015 Certificate III in Screen and Media


  • CUA20113 Certificate II in Dance

VCE VET Electrical Industry

  • 22261VIC Certificate II in Electrotechnology Studies (pre-vocational)
  • UEE22011 Certificate II in Electrotechnology (Career Start)

VCE VET Engineering

  • 22209VIC Certificate II in Engineering Studies

VCE VET Equine Studies

  • 22246VIC Certificate II in Equine Studies

VCE VET Furnishing

  • MSF20516 Certificate II in Furniture Making Pathways

VCE VET Hair and Beauty

  • SHB20116 Certificate II in Retail Cosmetics
  • SHB20216 Certificate II in Salon Assistant
  • SHB30115 Certificate III in Beauty Services
  • SHB30215 Certificate III in Make-Up

VCE VET Health

  • HLT23215 Certificate II in Health Support Services
  • HLT33015 Certificate III in Allied Health Assistance
  • HLT33115 Certificate III in Health Services Assistance

VCE VET Hospitality

  • SIT20316 Certificate II in Hospitality
  • SIT20416 Certificate II in Kitchen Operations

VCE VET Information and Communications Technology

  • ICT30115 Certificate III in Information, Digital Media and Technology

VCE VET Music Industry

  • CUA30915 Certificate III in Music Industry

VCE VET Small Business

  • 22247VIC Certificate II in Small Business (Operations/Innovation)

VCE VET Sport and Recreation

  • SIS20213 Certificate II in Outdoor Recreation
  • SIS20115 Certificate II in Sport and Recreation
  • SIS30115 Certificate III in Sport and Recreation

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