2024 Important Administrative Dates

The following table provides important dates for schools with students enrolled in the VCE. Reminders about dates, and information about the purpose of data collected on these dates, will be issued via Notices to Schools during the year.

Any changes to these dates that occur during the year will be communicated to schools and providers. This table will then be updated accordingly.

Handbook Section References refer to the relevant section the VCE Administrative Handbook 2024.

Critical VASS date – after these dates you will not be able to do the action in VASS, such as enrol students in Unit 3 and 4 or enter results.

2024

The 2024 administrative dates table provides dates, descriptions and handbook section references
DateDescriptionHandbook section references
Monday 15 January Special Provision Online opens for schools to submit applications for :
  • Special Examination Arrangements for students with known conditions
  • Online application for previously approved Special Examination Arrangements
Special Provision
Monday 29 JanuaryStart of Term 1
Start of school year for government schools (student-free day)
Friday 2 FebruaryLast day for:
  • students to lodge applications for Statement of Marks for 2023 VCE external assessments and the GAT.
  • students to lodge requests to inspect response materials for 2023 VCE external assessments and the GAT.
Final results: Reporting to schools
Friday 16 February

Last day for schools to submit Online requests to apply previously approved Special Examination Arrangements

Special Provision
Tuesday 20 FebruarySchool-based Assessment Audit: Unit 3 audit questionnaire opens.Quality assurance: VCE school-based assessment audit
Wednesday 21 FebruaryLast day for schools to:
  • lodge applications for alternative works/instruments for VCE Music Repertoire Performance.
Scored assessment: External Assessment
Friday 23 FebruaryLast day for:
  • schools to notify the VCAA of alterations to 2023 unit results and initial School-based Assessments. After this date, a late fee may apply.
  • principals to lodge requests for Confirmation of Grades for 2023 VCE external assessments and the GAT.
  • principals to lodge applications for VCE Examination Score Review for 2023 VCE external assessments.
Administrative information: Schools and registered training organisations
Monday 26 FebruaryInitial enrolment
Schools should enter VCE including VCE VM Unit 3–4 enrolments by this date. Initial enrolment data is critical for VCE Units 3–4 because it is used:
  • to develop the 2024 VCE examination timetable
  • for planning associated with the administration of the GAT and VCE external assessments
  • to identify schools for the School-based Assessment Audit.
Schools are recommended to enter all of the following available data by this date:
  • VCE including VCE VM Units 1 and 2
  • VPC Certificate and units
  • VET Certificates and units of competency
  • Registration of International Baccalaureate (IB) students (Year 11 and 12).
Schools may modify enrolment data after this date.		Administrative information: Schools and registered training organisations
Friday 1 MarchLast day for schools to submit VCE Extended Investigation research questions.Scored assessment: External assessment
Thursday 7 MarchLast day for schools to:
  • submit their 2024 Agreement to administer and conduct VCE external assessments
  • establish centre arrangements for the administration of the GAT and Extended Investigation Critical Thinking Test, including:
    • combining with another school
    • requesting individual students to sit at locations other than their home school
  • Nominate supervisors for the 2024 GAT, Extended Investigation Critical Thinking Test and VCE written examinations
Administrative information: Schools and registered training organisations
Friday 8 MarchLast day for schools to submit Special Examination Arrangements applications for the 2024 external assessments for known, ongoing conditions.Special Provision
Friday 15 MarchSchool-based Assessment Audit: Unit 3 audit questionnaire closes.Quality assurance: VCE school-based assessment audit
Wednesday 20 MarchSchools are recommended to enter student emails addresses. The VCAA will begin the validation process to verify student email addresses in Term 2.Administrative information: Schools and registered training organisations
Thursday 28 MarchLast day for schools to lodge applications for:
  • funding for the use of an external venue (GAT and the Extended Investigation Critical Thinking Test)
  • funding for additional supervision (GAT and the Extended Investigation Critical Thinking Test)
  • requests for students to sit the GAT or Extended Investigation Critical Thinking Test interstate or overseas
Scored assessment: External assessment
All 2023 VCE external assessment response materials and raw assessment data held at the VCAA will be destroyed.Final results: Reporting to schools
End of Term 1
Monday 15 AprilStart of Term 2
Tuesday 30 April
Critical VASS date		Last day for VCE including VCE VM Unit 3–4 sequences and VCE VET scored Unit 3 and 4 units of competency

This data must contain all 2024 VCE, VCE VM and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to:
  • enter or withdraw enrolments for VCE including VM Unit 3–4 sequences
  • enter enrolments for units of competency for VCE VET scored Unit 3–4 sequences
  • register IB students
  • enter returning Interrupted Studies students
  • enter student’s First or Second Language status for Units 3–4 Modern Languages on VASS.
Last day for universities to enter Higher Education studies (HES) enrolments.

Enrolments at this date will be used by the Department of Education and Training to fund VET and Department approved community and satellite programs.		Administrative information: Schools and registered training organisations
Partnership details must be entered on VASS for VCE Unit 3 and VCE Unit 3–4 School-based Assessment.Administrative information: Schools and registered training organisations
Week commencing
Monday 13 May		During this week, the following information will be available on VASS:
  • GAT centre arrangements and Student Assessment Timetables (GAT only)
  • GAT Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Special Provision
Tuesday 14 MaySchool-based Assessment Audit: Outcomes of Unit 3 audit questionnaire delivered.Quality assurance: VCE school-based assessment audit
Friday 31 MaySchool-based Assessment Audit: Unit 3 further evidence due at the VCAA.Quality assurance: VCE school-based assessment audit
Friday 14 June
Last day for schools to flag students eligible for VPC at mid-year by running Midyear Reporting function on VASS.Final results: Reporting to schools
Last day for schools to confirm centre arrangements for the administration of VCE written examinations including:
  • combining with another school
  • requests for individual students to sit at locations other than their home school
  • Creative and Digital Media examination centres
  • lodging requests to use computer-based CAS software
Scored assessment: External assessment
Tuesday 18 JuneGeneral Achievement Test (GAT) heldScored Assessment: General Achievement Test
Friday 28 JuneLast day for schools to lodge requests for GAT exemptions with the VCAA.Scored assessment: General Achievement Test
End of Term 2
Monday 15 JulyStart of Term 3
Week beginning
Monday 15 July		During this week, the following information will be available on VASS:
  • arrangements for the administration of the Extended Investigation Critical Thinking Test and Student Assessment Timetables (Critical Thinking Test only)
  • Extended Investigation Critical Thinking Test Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Wednesday 17 July
Critical VASS date		Last day for Indicative Grades
Indicative grades for Extended Investigation Critical Thinking Test are due.		Scored assessment: External assessment
Friday 19 JulyLast day for schools to lodge applications for:
  • funding for the use of an external venue (VCE written examinations)
  • funding for additional supervision (VCE written examinations)
  • requests for students to sit VCE examinations interstate or overseas
  • adjustments to a Student Assessment Timetable due to a timetable clash.
Scored assessment: External assessment
Monday 22 July
Critical VASS date		Last day for Unit 3 School-assessed Task scores
Scores for VCE Unit 3 School-assessed Tasks are due. After this date, VASS will not allow the entry of results.		Scored assessment: School-based Assessment
Last day for VCE including VCE VM Unit 4 or VCE VET scored Unit 3 and 4 units of competency withdrawal
This data must contain all 2024 VCE including VCE VM, VPC and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to withdraw students from VCE including VM Unit 4 enrolments or units of competency for VCE VET scored Unit 3–4 sequences.		Administrative information: Schools and registered training organisations
Tuesday 23 JulySchool-based Assessment Audit: Outcomes of Unit 3 further evidence delivered/Unit 4 audit questionnaire opens.Quality assurance: VCE school-based assessment audit
Friday 26 July
Critical VASS date		Last day for Higher Education studies (HES) withdrawals
After this date VASS will not allow universities to withdraw HES units.		Qualifications: VCE
First-round invoices for 2024 fee-paying international students sent to schools.Administrative information: Student enrolment
Last day for VET Assessment Plans
This data must contain all 2023 VCE including VCE VM and VET enrolment data that is known and available to schools. After this date, VASS will not allow schools to modify assessment plans or registered training organisation (RTO) details including confirmed moderation groups for scored VCE VET programs.		Scored assessment: School-based Assessment
Monday 29 JulyRelease of Performance and Languages Oral Examination and Extended Investigation Oral Presentation Examination Advice slips.Scored assessment: External assessment
Wednesday 31 JulyExtended Investigation Critical Thinking Test held.Scored assessment: External assessment
Friday 9 AugustSchool-based Assessment Audit: Unit 4 audit questionnaire closesQuality assurance: VCE school-based assessment audit
Friday 16 AugustPartnership details must be entered on VASS for VCE Unit 4 School-based Assessment.Administrative information: Schools and providers
Week beginning
Monday 2 September		During this week, the following reports will be available on VASS:
  • VCE examination centres and Student Assessment Timetables
  • VCE examination Special Examination Arrangements Advice Slips and Summary Report.
Scored assessment: External assessment
Monday 2 September
Critical VASS date		Last day for VCE Unit 3 School-based Assessment results
Scores for VCE Unit 3 School-based Assessments are due.
After this date, VASS will not allow the entry of results.		Scored assessment: School-based Assessment
Monday 9 September
Critical VASS date		Last day for Indicative Grades
Indicative grades for all VCE performance examinations are due. After this date, VASS will not allow schools to enter indicative grades for performance examinations.		Scored assessment: External assessment
Friday 13 September
Critical VASS date 		Last day for Externally-assessed Task scores
School scores for Extended Investigation written reports are due. These are used in a quality assurance process. After this date, VASS will not allow schools to enter scores.
Extended Investigation Externally-assessed Task Written Reports are due at the VCAA.		Scored assessment: External assessment
Friday 20 September
Critical VASS date		Last day for Externally-assessed Task scores
School scores for the Music Composition and Music Inquiry Externally-assessed Tasks due at the VCAA. After this date, VASS will not allow schools to enter scores for the Music Composition and Music Inquiry Externally-assessed Task.		Scored assessment: External assessment
Music Composition and Music Inquiry Externally-assessed Task student materials due at the VCAA.Scored assessment: External assessment
Payment of first-round invoices for 2024 fee-paying international students due to the VCAA.Administrative information: Student enrolment
End of Term 3
Monday 7 OctoberStart of Term 4
2025 Special Examination Arrangements documentation checklist available on VASS downloads.Special Provision
Monday 7 October to Sunday 3 NovemberPerformance examinations, Languages oral examinations and Extended Investigation oral presentations conducted.Scored assessment: External assessment audit
Tuesday 8 October School-based Assessment Audit: Outcomes of Unit 4 audit questionnaire delivered.Quality assurance: VCE school-based assessment audit
Friday 11 OctoberSecond-round invoices for 2024 fee-paying international students sent to schools.Administrative information: Student enrolment
Last day for lodging applications for enrolment in 2025 in Chinese Language, Culture and Society, Chinese Second Language, Chinese Second Language Advanced, Indonesian Second Language, Japanese Second Language, Korean Second Language and Vietnamese Second Language.
Last day for lodging applications for enrolment in 2025 in English as an Additional Language (EAL) (all applications must be returned to the home school and endorsed by the principal).		Administrative information: Student enrolment
Monday 14 October
Critical VASS date		Last day for Indicative Grades
Indicative grades for all written VCE examinations and the Extended Investigation Externally-assessed Task (combining Written Report and Oral Presentation) are due. After this date, VASS will not allow schools to enter indicative grades.		Scored assessment: External assessment
Tuesday 15 OctoberLast day for lodging a request for exemption from the requirement to form a small-group partnership.
All transfer students’ assessing school information must be confirmed in VASS, this impacts moderation groups.		Administrative information: Schools and providers
Auslan examination held.Scored assessment: External assessment
Languages (CCAFL) written examinations held.Scored assessment: External assessment
Wednesday 16 OctoberCommencement of End of Year Satisfactory completion updates.Qualifications: VCE
Qualifications: VPC
Friday 18 OctoberSchool-based Assessment Audit: Unit 4 further evidence due at the VCAA.Quality assurance: VCE school-based assessment audit
Last day to lodge requests for alternate format names.Administrative information: Schools and providers
Tuesday 29 October to Wednesday 20 NovemberVCE written examinations held.Scored assessment: External assessment
Wednesday 30 October
Critical VASS date		Last day for VCE School-based Assessment results and School-assessed Task scores
Scores for all remaining VCE School-based Assessments and School-assessed Tasks are due. After this date, VASS will not allow schools to enter any School-based Assessment.		Scored assessment: School-based Assessment
Friday 1 NovemberEarliest date School-assessed Tasks in the Arts and Technologies may be returned to students.Administrative information: Schools and providers
Payment of second-round invoices for 2024 fee-paying international students due to the VCAA.Administrative information: Student enrolment
Monday 11 November
Critical VASS date		Last day to amend student personal details and consents.
  • Last day for student legal name details to be confirmed and entered on VASS for certification
  • Last day to amend student addresses, emails and consents
After this date, no changes to student consents, addresses, emails or other student personal details for 2024 can be accepted.		Administrative information: Schools and providers
Monday 18 November
Critical VASS date		Last day for VCE including VCE VM, VPC and VET units of competency enrolment or withdrawal
Last day to complete the entry of all VCE including VCE VM, VPC and VET enrolments in 2024. After this date, VASS will not allow schools to enrol or withdraw students in:
  • VCE including VM Units 1 and 2
  • VPC Units
  • VET units of competency.
Last day for VCE including VCE VM, VPC and VET units of competency results and VCE VET tasks scores
After this date, VASS will not allow schools to enter:
  • VCE unit results
  • VPC unit results
  • VET units of competency results
  • VCE VET coursework task scores.
Last day for final check of VCE VET Assessing groups selection on VASS.		Administrative information: Schools and providers
Tuesday 26 NovemberSchool-based Assessment Audit: Outcomes of Unit 4 further evidence delivered.Quality assurance: VCE school-based assessment audit
Thursday 12 DecemberStudent final results
Results available to students. Final results available to schools. Summary results data from VCE external assessments available for teachers through the VCE External Assessment Results Service (see VASS).		Final results: Reporting to schools
School results package
Results package delivered to schools, including:
  • Statements of Results for students studying VCE including VCE VM Units 1 and 2 or VPC
  • Certificates for students who have successfully completed their VCE including VCE VM or VPC
  • VCE VET and VET/FE Statements of Results listing units of competency completed for students studying VCE including VCE VM Units 1 and 2 only and VPC
Statements of Results for students enrolled in at least one VCE including VCE VM Unit 3–4 sequence will be sent to each student’s home address.		Final results: Reporting to schools
Friday 20 DecemberEnd of Term 4 and 2024 school year

2025

The 2025 administrative dates table provides dates, descriptions and handbook section references
DateDescriptionHandbook section references
Tuesday 28 JanuaryStart of Term 1
Start of school year for government schools (student-free day)
Friday 7 FebruaryLast day for:
  • students to lodge requests to inspect response materials for 2024 VCE external assessments and the GAT
  • students to lodge applications for Statement of Marks for 2024 VCE external assessments and the GAT
Final results: Reporting to schools
Friday 21 FebruaryLast day for:
  • schools to notify the VCAA of alterations to unit results and initial School-based Assessments for 2024. After this date a late fee will be charged.
  • principals to lodge applications for VCE Examination Score Review for 2024 VCE external assessments.
  • principals to lodge requests for Confirmation of Grades for 2024 VCE external assessments and the GAT.
Administrative information: Schools and registered training organisations
Friday 4 AprilEnd of Term 1