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School-based Assessment Audit

​​School-based Assessment Audit

Overview

Schools providing the VCE must deliver the course to the standards established by the VCAA, ensure the integrity of student assessments and ensure compliance with the requirements of the VCAA for the relevant assessment program. For school-based assessment the standards and requirements are stated in the assessment specifications set out in the relevant VCE study design and the VCE assessment principles (docx - 71kb).

All VCE studies have a school-assessed component: School-assessed Coursework (SAC) or School-assessed Tasks (SAT) or a combination of both.

The purpose of the School-based Assessment Audit is to help protect the integrity of the VCE and its results. The Audit checks that the standards and requirements set out in study designs are being followed and that assessment is being carried out in line with the VCE assessment principles.

Notification

All schools are audited annually for at least one VCE study and all VCE studies are subject to the School-based Assessment Audit. Schools are notified of their requirements for audit through VASS:

  • For Unit 4: Monday 15 July.

All dates pertaining to the audit are published in the VCAA's Important Administrative Dates.

The following screen in VASS contains the list of studies being audited in Unit 4 as well as the outcomes of the Unit 3 audit: School Program > VCE > School-based Assessment Audit.

Process

The School-based Assessment Audit is in two stages for Unit 4. An Audit Panel, appointed by the VCAA, undertakes the audit.

Unit 4 study-specific audit questionnaires

The first stage consists of a study-specific audit questionnaire that is completed online by teachers on behalf of the school. The responses provided by the school enable the VCAA to determine if school-based assessment is following the specifications and requirements set out in the accredited VCE study design and the VCE assessment priniciples.

To be efficient in detecting potential teacher error, the audit questionnaire is collected early. The VCAA understands that there will be a practical limit to the completeness of developed school-based assessment material at this time.

Time required to complete

  • It may take between one and three hours to complete the online study-specific auit questionnaire.
  • The collection of information in preparation to complete the online study-specific audit questionnaire may take between three and six hours.

Technical difficulties: If you experience technical difficulties with the online questionnaire, please contact the School-based Assessment Audit team on 9032 1735 or email:  school.assessment.vcaa@edumail.vic.gov.au

Key dates in 2019

  • 15 July: Outcomes of Unit 3 further evidence available on VASS. 
  • 15 July: Notification of Unit 4 audit requirements available on VASS. Online audit questionnaires open for Unit 4.
  • 5 August: Unit 4 audit questionnaire responses due.
  • 9 September: Outcomes of Unit 4 audit questionnaires available on VASS.

Key links

Index to Unit 4 audit questionnaires

A | B | C | D | E | F | G | H | I | L | M | O | P | R | S | T | V

A

B

C

D

E

F

G

H

I

L

M

O

P

R

S

T

V

Instructions on completing the Unit 4 study-specific audit questionnaires
**Please read these instructions before you commence the audit questionnaire.

If there is more than one person teaching Units 3 and 4 of this study, please make sure this audit is a combined response. Only one response will be considered from each school.

The audit is conducted early to allow for early intervention (if required). The VCAA therefore understands that not all information provided will be final. Please answer each question based on the best current information.

We strongly recommend using Google Chrome or Mozilla Firefox web browsers to complete the audit.

Time required to complete:

  • It may take between one and three hours to complete the online study-specific audit questionnaire.
  • The collection of information in preparation to complete the online study-specific audit questionnaire may take between three and six hours.

Resources:

We recommend reviewing the advice for teachers documentation for explanations and definitions of terms used within the questionnaires, and the FAQs for answers to common queries relating to the audit. 


PDF available:

  • This audit must be completed online.
  • A PDF document of the questionnaire is available for reference purposes. The PDF should be printed out and used to assist in preparing the answers to this audit. Please note that the PDF shows every question contained in the questionnaire. However, the online version of the questionnaire contains in-built logic, which means that based on your selections, some questions will not appear.
  • The PDF is available from VASS. If your VASS administrator is unavailable you can email: school.assessment.vcaa@edumail.vic.gov.au to obtain a copy.
  • It is recommended that answers are prepared in advance using a text editor such as Microsoft Word. Answers can then be copied and pasted into the online questionnaire from the text document.
  • Only text, bullet points and numbered lists can be pasted into input boxes. Tables and images cannot be pasted into input boxes.

Navigation:

  • To move forward or backward through the online audit questionnaire, use the [PREVIOUS PAGE] and [SAVE AND CONTINUE] buttons displayed in the bottom corners of each page.
  • Do not use the arrows in your web browser, this can exit you out of the audit without saving.

Uploading files:

Please note that for most questions, only one file can be attached. If there are multiple documents, please combine them into one document or a zip file before uploading. Please ensure the document has completed uploading before clicking [SAVE AND CONTINUE]. If the wrong document is uploaded, simply upload the correct document over the top of the existing one.


Connectivity:

To avoid losing information if your internet connection drops out, we recommend that answers are prepared prior to commencing the online audit.

The audit can be completed at a later stage once commenced.

To recommence the audit please ensure you:

  • use the [SAVE AND CONTINUE] button located in the bottom right-hand corner to save entered information
  • use the same computer and web browser on which the audit was commenced, as a copy of your responses will have been saved.

In the event there are any technical issues, please contact the School-based Assessment Audit team for assistance on (03) 9032 1735 or email: school.assessment.vcaa@edumail.vic.gov.au. Generally 'lost' responses are retrievable.

Input boxes:

For most input boxes, the size of the box can be extended by dragging the handle in the bottom right-hand corner of the input box. The handle looks like two diagonal lines.


  • Do not use the arrows in your web browser, this can exit you out of the audit without saving.



Copy of response:

  • Once the [PREVIEW RESPONSE] button is pressed at the conclusion of the online audit, a full preview of the responses you have provided will be shown. A PDF of this can be downloaded.
  • Once you have viewed the PDF, you can go back to edit any of the responses provided by using the [PREVIOUS PAGE] button.
  • If a document is uploaded to the audit, it won't be able to be viewed in the response review. Please check the document prior to uploading. If the wrong document is uploaded, simply upload the correct document over the top of the existing one.

Frequently asked questions

Why has my school been selected for audit?

All schools are audited for at least one VCE study each year (maximum of four studies per school) and all VCE studies are subject to the audit.

What are the steps I now need to take?

VASS Administrators: Please notify the relevant teacher/s and VCE Coordinator/s of the VCE study/ies selected for audit. Run the detailed report on VASS for instructions on what to do next.

We have not received a notification email about the audit. What should we do?

VASS contains the list of studies required for audit. Run the detailed report on VASS for instructions on what to do next. The notification email has been sent to the 'school contact' email listed on VASS. If this email address is no longer valid, please update your records on VASS and advise the School-based Assessment Audit team by email: school.assessment.vcaa@edumail.vic.gov.au

We are not offering the VCE study/ies selected for audit. What should we do?

This means that this study has been selected in VASS as a study your school is offering. Please remove this study from VASS. If there is any uncertainty about how this is done please contact VASS Support on 1800 623 681. Once the study has been removed, email the School-based Assessment Audit team to inform them that you are not offering the study selected for audit: school.assessment.vcaa@edumail.vic.gov.au

Please find the steps for removing a study below:

  1. Select SCHOOL PROGRAM > VCE > Select units to be offered.
  2. Click [Remove units]
  3. Click the check box next to the units you are not actually offering.
  4. Click [Remove] and follow the prompts. ​​

I have received a notification email about the audit. Who should I send it to?

Forward the email to the relevant teacher/s and VCE Coordinator/s of the VCE study/ies selected for audit.

We ar​​​e in a partnership with another school for this study. Who completes the audit?

Please collaborate with the school/VCE provider you are in a partnership with and complete a combined response to the School-based Assessment Audit. There is an opportunity within the questionnaire to provide the name of the school you are in a partnership with.

We are offering this subject only for VCAL students. What should we do?

Still proceed with the School-based Assessment Audit as per the usual processes. A VCAL student will still undertake School-assessed Coursework to satisfy the requirements of the outcome (as per the VCE study design).

We have multiple teachers of the study selected for audit. Do we send more than one response?

No, only one response will be accepted to the audit from each school. If there are multiple teachers of the same study at your school, a collaborative response will need to be submitted.

When will we be notified of the outcomes of the audit?

The dates of the School-based Assessment Audit are published annually in the VCAA Important Administrative Dates.

I have completed the online audit or submitted my further evidence as requested. Why hasn't the status of my study been updated in VASS?

VASS statuses are manually updated. While we endeavour to have statuses updated within one business day, during peak periods please be patient as it may take up to three days for the change to appear. 

Our students are undertaking this VCE study at another school. What should we do?

If your school is not assessing the students, please notify the VCAA via email: school.assessment.vcaa@edumail.vic.gov.au

We are an off-shore VCE provider. Who completes the School-based Assessment Audit?

Where an off-shore provider of the VCE is being audited, the classroom teacher/s at the off-shore provider collaborates with the Victorian partner school when completing the audit submission. 

VCAA Privacy Statement and Collection Notice

The Victorian Curriculum and Assessment Authority (VCAA) is a statutory authority continued under the Education and Training Reform Act 2006 (Vic) (the Act).

The information collected through this questionnaire is used by the VCAA to facilitate the Victorian Certificate of Education (VCE) School-based Assessment Audit, as part of the VCAA's responsibilities under the Act.

When you provide your name and email address in the questionnaire, this is 'personal information' within the meaning of the Privacy and Data Protection Act 2014 (Vic) (the PDP Act). Personal information is used, disclosed and handled by the VCAA in accordance with the PDP Act.

A third-party contractor, Qualtrics, collects and stores responses to the questionnaire (including any personal information) securely on its Australian-based servers on behalf of the VCAA. You can read the Qualtrics privacy policy here: www.qualtrics.com/privacy-statement    

After the year in which the questionnaire is conducted, the VCAA stores questionnaire responses securely on its own servers, and retains and destroys the Data in accordance with the Public Records Act 1973 (Vic).

The questionnaire uses persistent cookies, enabling you to return and complete it over multiple sessions if you use the same internet browser and computer each time. Cookies are small data files that a website is able to place on a user's hard drive to record aspects of that user's experience of the website. If your internet browser is set to block all cookies, you will not be able to use this 'save and continue' function.

When an individual's personal information is provided to the VCAA by a third party, the VCAA requests that the individual is made aware their personal information will be or has been provided to the VCAA, the purpose for which it will be or was provided and to whom it will be or is likely to be disclosed. So if you provide personal information about another person as part of your response, please tell that person.

An individual may request access to personal information the VCAA holds about them, if any, and request its correction if inaccurate. To do so, please contact the Program Manager, School-based Assessment Audit via email: school.assessment.vcaa@edumail.vic.gov.au

The VCAA Privacy Policy can be found at: www.vcaa.vic.edu.au/Footer/Pages/Privacy.aspx