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School-based Assessment Audit

Process

Unit 4 Stage 2

Schools that were not found to have met VCAA assessment standards and requirements in Stage 1 of the Unit 4 audit are asked to arrange for the teacher of the study in question to be contacted by the VCAA Curriculum Manager to discuss the outcome of their audit submission.

By 15 October 2021, please complete the Audit Contact Form to provide relevant teacher contact details and preferred times for the VCAA Curriculum Manager to contact the teacher in question.

If further evidence is required following the conversation with the Curriculum Manager, it should be submitted by 29 October 2021 using the Unit 4 Further Evidence Submission Form.

Technical Difficulties: If you experience technical difficulties, please email the School-based Assessment Audit team or call 9059 5166.

Key dates and links

Remaining key dates in 2021

  • 5 October: Outcome of Unit 4 Stage 1 audit submissions available on VASS
  • 5-15 October: Schools that have not yet met requirements submit teacher contact details using the Audit Contact Form
  • 5-29 October: Following discussion with the VCAA Curriculum Manager, schools submit further evidence if requested using the Unit 4 Further Evidence Submission Form
  • 29 October: Unit 4 Further Evidence submissions close
  • 30 November: Outcome of Unit 4 Stage 2 released to schools

Key Links

Frequently Asked Questions

I am a VASS Administrator and I have received a notification email about the audit. What should I do?

Forward the audit email and attachments to your school Principal and VCE Coordinator. Please ensure any email attachments intended for teachers are forwarded to the relevant teachers. Download your school’s Audit Report by searching ‘AUDIT’ in VASS Downloads. Send the report to the relevant teacher/s and VCE Coordinator/s of the VCE studies selected for audit.

I am a VCE teacher, and I have received an Audit Report that indicates my school is meeting VCAA requirements. What steps do I now need to take?

No further action is required at this time.

I am a VCE teacher, and I have received an Audit Report that indicates I need to arrange a time to contact the VCAA Curriculum Manager. What steps do I now need to take?

Please refer to the Action/s required by the school section of your Audit Report for instructions. You are asked to use the Audit Contact Form (see link at the foot of this page) to provide your contact details and preferred times to be contacted by the VCAA Curriculum Manager. You have until 15 October 2021 to provide your contact information.

Is there anything else I need to know about the Audit Contact Form?

Please select at least three time slots when you will be contactable. The Curriculum Manager will only need to speak with you once, but by selecting multiple times when you are available it will increase the chance that the Curriculum Manager can contact you as soon as possible. Please ensure also that the telephone number you provide is a direct number (preferably a mobile number), not a school switchboard, and that the email address you provide is regularly monitored. The Curriculum Manager will aim to contact you within one week of you submitting your contact details, but please be aware that this may not always be possible.

Why have I been asked to arrange a time to speak with the VCAA Curriculum Manager? What will the conversation be about?

The VCAA recognises the challenges faced by schools. teachers and students at this time and has therefore determined that Stage 2 of the Unit 4 school-based assessment audit should be reformulated to ensure that teachers receive support and feedback on their school-based assessment as quickly and efficiently as possible. The VCAA Curriculum Manager will contact you to discuss the reasons why your Stage 1 audit submission did not meet requirements and provide advice and support to ensure your approach to assessment in future aligns with the study design and the assessment principles. In some cases as part of the conversation the Curriculum Manager may request further evidence in document form to demonstrate that the school meets requirements. In such cases, the conversation with the Curriculum Manager will ensure that any further evidence requirements are specific, targeted and clearly explained.

We have more than one teacher of this VCE study at the school or we are in a partnership. Whose contact details should we provide?

Please nominate one teacher to undertake the discussion with the VCAA Curriculum Manager. This teacher is then asked to communicate any further actions required to colleagues. The teachers of the study should work collaboratively to produce any items of further evidence requested. It may also be possible for the VCAA Curriculum Manager to arrange a video conference call with more than one teacher or school representative. A decision as to whether a video conference call is necessary or appropriate can be made as part of your initial conversation with the Curriculum Manager.

What will happen if we do not complete the Audit Contact Form?

Schools that do not complete the Audit Contact Form by 15 October 2021 or submit any further evidence as agreed during the discussion with the VCA Curriculum Manager by 29 October 2021 may be recorded as non-compliant for this unit and be required to resubmit to audit for this study at a time advised by the VCAA.

When will we be notified of the outcomes of the audit?

Final Unit 4 Stage 2 audit outcomes will be released to schools through VASS on 30 November 2021.

The dates of the School-based Assessment Audit are published annually in the VCAA Important Administrative Dates.

Privacy statement and collection notice

The Victorian Curriculum and Assessment Authority (VCAA) is a statutory authority continued under the Education and Training Reform Act 2006 (Vic) (the Act).

The information collected through this questionnaire is used by the VCAA to facilitate the Victorian Certificate of Education (VCE) School-based Assessment Audit as part of the VCAA's responsibilities under the Act. When you provide your name and email address in the questionnaire, this is 'personal information' within the meaning of the Privacy and Data Protection Act 2014 (Vic) (the PDP Act). Personal information is used, disclosed and handled by the VCAA in accordance with the PDP Act.

A third-party contractor, Qualtrics, collects and stores responses to the questionnaire (including any personal information) securely on its Australian-based servers on behalf of the VCAA. You can read the Qualtrics privacy policy here: www.qualtrics.com/privacy-statement  After the year in which the questionnaire is conducted, the VCAA stores questionnaire responses securely on its own servers, and retains and destroys the Data in accordance with the Public Records Act 1973 (Vic).

The questionnaire uses persistent cookies, enabling you to return and complete it over multiple sessions if you use the same internet browser and computer each time. Cookies are small data files that a website is able to place on a user's hard drive to record aspects of that user's experience of the website. If your internet browser is set to block all cookies, you will not be able to use this 'save and continue' function.

When an individual's personal information is provided to the VCAA by a third party, the VCAA requests that the individual is made aware their personal information will be or has been provided to the VCAA, the purpose for which it will be or was provided, and to whom it will be or is likely to be disclosed. So if you provide personal information about another person as part of your response, please tell that person.

An individual may request access to personal information the VCAA holds about them, if any, and request its correction if inaccurate. To do so, please contact the Manager, School-based Assessment Audit via email: school.assessment.vcaa@education.vic.gov.au

View the VCAA Privacy Policy.