Insight Assessment Platform

Frequently asked questions

From Term 2, the Insight Assessment Platform has a new look and feel, with some enhancements to existing functions to improve ease of use and management of assessments.

Change 1: The Insight menu bar location

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Figure 1. Insight menu bar location

Change 2: Selecting an assessment

The assessment selection process in the ‘Assign Tests’ screen now includes a search bar option, making it easier and faster to find assessments.

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Figure 2. Selecting an assessment on the 'Assign Tests' screen

 

Change 3: The Test Taker screen

The Test Taker screen has been given a cleaner look with the same functionality.

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Figure 3. The new look of the Test Taker screen


 

Government Schools

Insight uses CASES21 data to support logging in. If your information is missing or incorrect in CASES21, you may receive an error message when logging in. 

Please check with your CASES21 operator that your name, User ID and home group are correct in CASES21.

Catholic ICON Schools

Insight uses ICON data to support logging in. If your information is missing or incorrect in ICON, you may receive an error message when logging in.

Please contact the ICON support team (servicedesk@macs.vic.edu.au) if you encounter issues relating to ICON. 

Independent and Catholic Non-ICON Schools

Your school's principal or Insight school administrator is required to provide staff and student data files each year to enable staff to log into the Platform.

Please contact your principal, Insight school administrator or the Insight Helpdesk (insight@education.vic.gov.au) if you are experiencing login issues.
 

No – you do not need to create an assignment code for each student. You can assign an entire class, or a selection of students within a class, to a single assignment code at the time of creation.

You also do not need to create a new test code each day or each time you log in – please use the ‘Manage Test Codes’ screen to find existing assignment codes (See ‘Question 6. How can I find an existing test code?’).

When assigning an assessment in the ‘Assign Tests’ screen, all students within a class will be selected – highlighted in blue – by default. Click ‘Assign’ to generate an assignment code for the class.

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Figure 4. Selecting students for assignment in ‘Assign Tests’

 

You may also tick the option ‘Use Class List at Time of Test Taking’ to ensure that when a new student is added to the existing class, Insight will automatically add that student into the assignment code.

 

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Figure 5. Selecting the 'Use Class List at Time of Test Taking' option

After selecting a class, all students will be selected – highlighted in blue – by default. If you wish that only specific students in a class are to undertake the assessment, you may deselect students by clicking on their names. Deselected students will be shown in grey and will not be included in the assignment code.

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Figure 6. Selecting students for assignment in ' Assign Tests'

When you first assign an assessment in the ‘Assign Tests’ screen, the assignment code will appear in the table at the bottom of the page. To revisit an existing test code, please simply use the table found on the ‘Manage Test Codes’ screen.

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Figure 7. Finding an existing test code in 'Manage Test Codes'

 

If your previous assignment codes do not appear in the table on the ‘Manage Test Codes’ screen, please ensure that the ‘Timeframe’ filter has been adjusted accordingly and click ‘Apply Filters’.

To view the progress of assessments, go the ‘Manage Test Codes’ screen and scroll down to the table of existing assignment codes. Ensure that you have the ‘Timeframe’ filter set appropriately to view past assignment codes.

From here, you can view each assignment code and associated student information, including how many students who have Not Started (NS), how many are In Progress (IP), how many are Pending Review (PR) and how many have been Submitted (Fini).

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Figure 8. Reviewing assessment codes in 'Manage Test Codes'


Hovering over the ‘Students’ icon will show a list of the students assigned to that assessment. Selecting the ‘Review’ icon will show you students' assessment responses.

Yes – if you have recorded or written down an assignment code, you may go to the ‘Test Taker’ URL (https://test.linkitau.com/) and enter the code to launch the assessment for a student.

You may resume a paused assessment by finding a past assignment code in the ‘Manage Test Codes’ screen and clicking on the blue hyperlink, or by going to the Test Taker URL (https://test.linkitau.com/) and entering the assignment code. 

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Figure 9. Resuming a paused assessment from 'Manage Test Codes' screen

 

Please do not create another test code if you have paused a student's assessment. Please reuse the existing assignment code as shown above. 

By default, your school's principal is automatically given Insight school administrator permissions, but a school may have more than one school administrator.

If your school would like to have staff added or removed as school administrators, please contact one of the following support teams:

Government Schools

Department of Education Service Desk

Catholic Schools

ICON Support team

Independent and Catholic non-ICON Schools

VCAA Insight Helpdesk

If a user is no longer working at your school, it is necessary to remove them from Insight in a timely manner to ensure that they no longer have access to secure and/or private student data.

Removing left staff also ensures that they no longer receive communications from Insight, including TLDS notifications.

Government and ICON schools

The user will need to be removed from your school’s data management system (CASES21, ICON/eSIS). Changes made in these systems will flow directly to Insight.

Independent and Catholic NON-ICON schools

Please inform the VCAA Insight Helpdesk (insight@education.vic.gov.au) of any users that will need to be removed.
 

Government schools

Ensure your school’s CASES21 data is up to date. Changes made in CASES21 will roll over to Insight by the following day.

Catholic ICON schools

Ensure your ICON system data is up to date. Changes made in ICON will roll over to Insight by the following day. Please contact the ICON support team at servicedesk@macs.vic.edu.au for further assistance.

Independent and Catholic non-ICON schools

Student data is typically provided to the VCAA each year via an excel data file. Please email the Insight Helpdesk for assistance at insight@education.vic.gov.au.
 

If you co-teach a class with another teacher, you might not immediately see the students you teach on the Insight platform, as you may not be attached to the class as the primary teacher in your school’s management system (e.g. CASES21, ICON).

In this instance, you may ask your Insight school administrator to assign you as a co-teacher for your class. This will mean that both you and your teaching partner may assign assessments and view data and reporting for the class in question. Please note that the steps for creating a co-teacher are outlined in the School Administrator User Guide. 

Alternatively, if you would like a colleague at your school to support you to undertake some of your assessments with your students but not access reporting, you may simply provide them with the assignment code and instruct them to go to the Test Taker (https://test.linkitau.com) to run the assessment.
 

You may wish to create a grouping of students across different homerooms or year levels – also known as an ad hoc group. For example, your school may wish to create a group containing EAL students from various year levels who will undertake the RVEAL assessments.

An Insight school administrator will be able to create an ad hoc group on the Insight Platform by following the steps outlined in the School Administrator User Guide. 
 

If you cannot see the student reporting data you were expecting to see on the Insight Platform, please try adjusting the time period filter in the Dashboard Explorer.

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Figure 10. Adjusting the time period filter on the Reporting Dashboard

 

To adjust the time period filter:

  1. Click on the Calendar icon
  2. Use the back and forward arrows to select the ‘Beginning’ and ‘End’ of the time period. If you leave the ‘Any date’ checkbox ticked, the end date will continually shift to the current date.
  3. Tick ‘Use this start date in future sessions’ if you would like the ‘Beginning’ date for the time period to remain static.
  4. Click ‘OK’.

Another reason for student response data not showing up might be that the ‘Minimum Results’ field has not been set to 1. Setting the ‘Minimum Results’ field to 1 would ensure that even if only one student has undertaken the assessment, the blue assessment rectangle will appear and associated data and reporting will be visible.

Please note that ABLES assessments that have not been submitted will not appear in the Explore Dashboard, and DATE assessments do not appear in the Student History Dashboard.