Special Examination Arrangement Applications Open and Webinars
Principals/Directors, VCE coordinators, and VASS administrators
Schools can now submit applications for Special Examination Arrangements (SEAs) using the Special Provision Online (SPO) platform.
The SPO platform is accessed via VASS from the following menu: SPECIAL PROVISION > Special Examination Arrangements > Special Examination Arrangements Application.
Schools are reminded that any student requiring Special Examination Arrangements (SEA) must first be enrolled in the relevant VCE, VCE VM Unit 3-4 sequence, or scored VCE VET Unit 3–4 sequence on VASS before submitting an application.
To apply for previously approved SEAs, schools must:
- upload 2025 Online request to apply for previously approved SEAs form (available from VASS Downloads); and
- upload or link from a previously approved SEA application (VASS now allows schools to link forms from previously approved SEA applications):
- Signed Student Consent Form.
- School-Based Evidence Form.
Refer to Critical dates.
Webinars
VCE coordinators and staff responsible for administering special provisions within schools are invited to a webinar session covering the Special Examination Arrangements (SEA) process.
Register for one session only. Please read the collection notice before registering.
Registration for Webinar 1 – 11 February (for experienced VCE coordinators)
Registration for Webinar 2 – 19 February (for new VCE coordinators)
Action
Principals/Directors, please share this information with relevant staff:
- New requirements for submitting applications for previously approved SEAs.
- Timelines for submitting applications for previously approved SEAs and SEAs for students with known conditions.
- Available support material.
- Webinar dates.
Critical dates
Applications for previously approved SEAs should be submitted no later than
Friday 21 February 2025.
SEA applications for all known conditions (disability, illness, impairment or other circumstances) must be submitted online by
Friday 7 March 2025.
More information
The following documents are available on SPO and VASS from the SYSTEM ADMIN – Downloads menu to assist schools with collecting and providing the necessary evidence:
Online Request to Apply Previously Approved Special Examination Arrangements
Special Provision – 2025 Evidence Checklist
Special Provision – 2025 Consent Form
Special Provision – 2025 School-based Evidence Form
Special Provision – 2025 Health Professional Statement
Special Provision – 2025 School Based Assessment Cover Sheet