Results reporting to schools

After considering a student’s grades for an external assessment and the GAT, the principal may ask the VCAA to confirm the student’s final grade. This can be requested only if there is a significant discrepancy from the level the school expected the student to attain. The VCAA’s confirmation of grades process involves an administrative check of the procedures used in finalising the student’s grade. Schools can request information on this process for any type of external assessment, including written, oral, electronic/digital, aural and performance tasks. This applies to external assessment only and the confirmation of grades process does not apply to school-based assessments.

Based on the standard achieved, an equivalent process is also available for the GAT.

Schools are encouraged to discuss the reasons for any perceived marking discrepancies with the student prior to making a request to the VCAA for more information.

Schools can request grades to be confirmed by using the Confirmation of grades request form on VASS. The principal must endorse all provided information before submitting the application. Refer to Important administrative dates for the final day for principals to request a confirmation of grades for external assessments.

Statistical moderation reports for school-based assessments are available to each school through VASS.

VCE Data Service

Data for each year’s VCE results is available before the commencement of the next academic year. Schools can use the VCE Data Service to analyse the performance of their school in the VCE. The service can:

assist in identifying the strengths and weaknesses in the performance of groups of students across VCE programs offered by a school
provide information on the longitudinal progress of students from NAPLAN to VCE
provide information to inform professional discussions about strategies for improving student performance outcomes.

School staff can analyse the school’s performance using the VCE Data Service via the relevant VASS report.

External Assessment Results Service

Teachers can use the VCE External Assessment Results Service on VASS to analyse the performance of their VCE classes in external assessments. In particular, the service can be used to:

identify strengths and weaknesses in the performance of a class against certain criteria
inform the effectiveness of current teaching practices and areas for improvement
inform professional learning discussions with fellow teachers that lead to improved teaching practices.

For all external assessments, teachers can use VCE External Assessment Results Service to analyse class performance against that of all VCE students at the:

summary examination level
question or criterion level, including extended answer and multiple-choice (Response Analysis).

The report can be accessed on the VASS menu by selecting:

School Admin > School Statistics > External Assessments – Summary
School Admin > School Statistics > External Assessments – Questions/Criteria.

At the end of the academic year, the VCAA issues a Statement of Results to all students who have obtained results in VCE studies, VCE VET units and nationally recognised VET UoCs. The VCAA issues VCE certificates to eligible students.

VCE certificate

The VCE certificate contains the student’s full name but does not list their individual studies or results. The certificate is issued in the academic year in which the student first satisfies the requirements for the award of the VCE. Students who have previously satisfied the requirements of the VCE but choose to do additional studies in subsequent years do not have their certificate reissued.

Upon satisfactory completion of the VCE VM, students receive recognition through the appellation of ‘Vocational Major’ on their Victorian Certificate of Education and a Statement of Results.

Statement of Results

The VCAA issues a VCE Statement of Results to all students enrolled in the VCE as their primary program. This contains:

a cumulative record of achievement for all VCE and VCE VET units undertaken, and the academic year in which the result was obtained (units awarded a J result will not be shown)
graded assessment and study scores for each sequence of Units 3 and 4 studies undertaken, excluding VCE VM studies, either in the current academic year or earlier. (If both Units 3 and 4 are awarded a J result, the entire record for the sequence is not printed)
credit obtained for study taken overseas, interstate or as part of the IB or for a vocational course
university studies successfully completed
a statement indicating whether the student sat the GAT
if relevant, a statement indicating that the student was granted EAL status, along with the years in which that status was granted
if relevant, a statement indicating whether the student has met the requirements for award of the VCE.

Completion of units

There are 2 symbols for reporting the completion of units on a VCE Statement of Results:

S (satisfactory), which means all outcomes as specified in the study design have been achieved
N (not satisfactory), which means that not all outcomes have been achieved or there was a significant breach of the VCAA or school rules for assessment.

Graded assessment results

VCE studies (excluding VM studies) have 3 graded assessments for each Unit 3–4 sequence. Scored VCE VET studies have 2 graded assessments for each Unit 3–4 sequence.

Levels of performance in graded assessments are reported as being from A+ to E, UG (ungraded) or NA (not assessed). UG indicates that the score achieved was too low to be assigned a grade. NA indicates that the school-based assessment was not submitted, or the examination was not undertaken.

For studies undertaken before 2003, students may have had Consideration of Disadvantage granted to them. This was reported by means of an asterisk against the grades for which it was granted. Grades were reported as *A+ to *E, *UG or *NA.

Combined Unit 3 and 4 school-based assessment grades

For studies with a combined Units 3 and 4 school-based assessment grade, the grade reported in each academic year is calculated from the available scores for that year. Students may request a statement of grades, estimated from all available scores for the school-based assessment, from Student Records and Results.

Higher Education studies

Student enrolments in a HES can be viewed through the Student full details report on VASS in the week after the last day for enrolment in Unit 3–4 sequences. For information on student results for these studies, schools should contact the higher education institution at which the student is enrolled.

Students who successfully complete a HES have the study title and the academic year of enrolment reported on their VCE Statement of Results. A HES may contribute towards satisfactory completion for the award of the VCE as an unscored Unit 3–4 sequence.

Study scores

A study score indicates how a student performed in relation to all others who took the study. It is calculated using the student’s moderated school-based assessment scores, the externally assessed task (where relevant) and the examination scores for each study.

The maximum study score is 50. The following table shows the approximate proportion of students who will achieve a study score on or above the stated values for studies that have 1000 or more enrolments. For studies with fewer enrolments the proportions may vary slightly.

Study score distribution

Study score	20	25	30	35	40	45
Approximate proportion of students on or above this position (%)	93	78	53	26	9	2

If the study score is less than 20, the score will be reported to the student as <20.

Schools can access information on the scores of all their students. The actual score is sent to VTAC. This is available to the student’s school on VASS. Students can access this information on the results service by contacting the VCAA or by applying to the VCAA for a Statement of Study Score.

If a study score is unavailable, the score will be reported to the student as UN. A study score is unavailable when more than one graded assessment is NA or the student has not satisfactorily completed Units 3 and 4 of the study.

GAT results

Students who obtained GAT results are issued with a statement indicating their performance against the standards for writing, reading and numeracy. For students who completed both Sections A and B of the GAT, the scores achieved for each component and a descriptive statement of these results, along with a standardised score for each component, are also reported.

For more information, go to The GAT section.

VET results

Satisfactory completion of units of competency

UoCs that have been satisfactorily completed are reported on the student’s VET Statement of Results. UoCs not yet completed, although entered as N on VASS, will not appear on the student’s VET Statement of Results.

VCE VET units are reported on the VCE Statement of Results. The student’s RTO awards all certificates and issues all Statements of Results.

VET Statements of Results

VET Statements of Results are issued to students who satisfactorily complete UoCs as part of a VCE VET program, an SBAT or a VET certificate.

Each Statement of Results contains a cumulative record of achievement for all UoCs undertaken towards a certificate with a current enrolment. If students are undertaking more than one VCE VET program but are yet to complete all UoCs, results for all units may appear on one Statement of Results.

Delivery of results

Students who have undertaken a VCE Units 3 and 4 study in any year or who have pre-VCE results will have their results package mailed directly to their address as recorded on VASS, on the scheduled date at the end of the academic year. Depending on the student’s enrolment, the package may include a Statement of Results for VCE, GAT and VET.

Certificates are forwarded to the student’s home school on the scheduled date.

Students who have undertaken study at VCE Units 1 and 2 level only and have not completed any pre-VCE studies will have their results included in the results package sent to their home school on the scheduled date. The school results package will contain:

VCE Statements of Results for all VCE students, including Units 1 and 2 VCE and VCE VM students
VCE VET and VET/FE Statements of Results listing UoCs completed for all students studying VCE, including VCE VM Units 1 and 2 only
VCE certificates for the current academic year, including:
VCE – Baccalaureate certificates
VCE – Vocational Major certificates.

VCE Results and ATAR Service

Students may obtain their final Year 12 results by accessing a range of services from the VCE Results and ATAR Service (a joint VCAA and VTAC service) if they have at least one VCE Units 3 and 4 enrolment. Students can use the VCE Results and ATAR Service website or app. They should refer to the VCE Exams Navigator for information regarding access to the results service.

Post Results and ATAR Service

Post Results and ATAR Service (PRAS) is a joint VCAA and VTAC enquiry service that provides information after the release of results in December. Students, their parents or guardians, or teachers with queries about VCE results should phone 03 9637 3877 (metropolitan callers) or 1800 653 080, or email pras@education.vic.gov.au. Actual results cannot be obtained from this service.

Statement of Marks and Statement of Study Score

Students may apply to the VCAA to obtain a Statement of Marks for their VCE external assessments and the GAT. Students will receive a personalised application form for this purpose with their VCE results, and a general application form is available on the VCAA website. A Statement of Marks provides the marks obtained for each question or criterion on an external assessment, and the maximum marks available.

A Statement of Study Score provides details of the calculation of a student’s study score for VCE Units 3 and 4 or scored VCE VET Unit 3–4 sequences.

Fees are not required when applying for these statements. Students with vision impairment can request a Statement of Marks in an accessible format.
There is a closing date for applications. There is no provision for late applications. Applications received after this date will not be processed.

Inspection of examination response materials

Student examination papers and recordings remain the property of the VCAA and will not be returned to students but may be made available for inspection under certain conditions. All written examination papers and audio recordings for Music Performance examinations may be available for inspection. The following materials are not available for inspection:

video recordings for any performance examination
recordings of VCE Languages oral examinations and VCE Extended Investigation oral presentations.

Students may inspect their examination papers on application to the VCAA. Students receive a personalised form for making this application with their VCE results. The application form covers Statement of Marks, Statement of Study Score and Inspection of Scripts. A general application form is also available on the VCAA website. Students must obtain the relevant Statement of Marks before an inspection of papers. A fee is charged for each examination paper inspected (see Fees and charges on the VCAA website).

Inspections can occur at the student’s school, or when schools are closed, inspections may occur at the VCAA. For inspections at the school, the principal must sign the Inspection of Scripts application, which is forwarded to the VCAA. Material will be sent to the principal. An appointment must be made at the school for the inspection. If the inspection is taking place at the VCAA, the VCAA will make an appointment with the student.

The VCAA allows 15 minutes for the inspection of each examination script. It is recommended that students have their study teacher present (and is a pre-condition for a VCE Examination Score Review). If the study teacher is not available, students should contact their school to discuss a possible suitable substitute. The substitute should be a teacher teaching the study at the same level.

Under no circumstances are examination papers, authorised photocopies of the materials or recordings allowed to be taken from the inspection room or copied. Alteration of any material is also not allowed. Students must not take mobile phones into the inspection room. Marks and assessors’ comments do not appear on examination papers.

Examination papers and recordings are held until the end of the inspection period, one month after the final day for lodging requests to inspect scripts. The VCAA has permission from the Keeper of Public Records to destroy the material after this date and this is typically carried out annually in April. After this deadline, all scripts and raw assessment data held at the VCAA are destroyed.

Release of final results

Published results are final apart from exceptional cases. No school-based assessments will be re‑marked once results have been released unless a student appeals to the VCAA against penalties imposed by their school for breach of VCAA examination rules or school-based assessment authentication rules. There is no provision for a student to appeal to the VCAA against a school’s assessment of outcomes for satisfactory completion of a unit.

VCE examination score review

In exceptional cases the VCAA may consider an application by a principal who believes that there has been an error in the marking of a student’s response to one or more questions on a written examination and, consequently, the student has been incorrectly assessed.

An application should not be submitted solely because a student was expected to achieve a higher overall mark. The VCAA will consider a VCE examination score review application made only by the principal or an authorised member of the principal class at the student’s school.

Applications must be made following the VCAA’s policy and procedures, which are available by download from VASS. It is a precondition of any such application that the student and study teacher have obtained a Statement of Marks and inspected the student’s examination response materials.

Schools should refer to the confirmation of grades process if they have concerns about a student’s result for an oral or performance examination, or an externally assessed task.

Replacement certificates and Statements of Results

Students who have lost their original certificate or Statement of Results may apply to the VCAA for a replacement. Requests for replacement certificates or Statements of Results should be made on the appropriate forms available on the VCAA website.

Certified copies

A certified copy is a one-page statement that verifies a student’s results.

Equivalent qualifications

The VCAA may issue statements of equivalent qualifications to the VCE to applicants with senior secondary school qualifications obtained interstate or overseas.
The VCAA will also assess interstate or overseas qualifications for their equivalence to Year 11.

Applications for assessments of equivalent qualification should be made on the Application for statement of equivalent qualification form.

Statements of equivalent qualifications are not available for students with current active enrolment in the VCE. Schools that are applying for credit on behalf of a student should refer to the Student transfer and credit from overseas studies section.